Public Library Board July 17
As of 5/31/23 Total Assets to date are $7,970,000
Liabilities: $1,989,000
Total revenue $9,951,000 vs. a budgeted amount of $9,700,000
Majority of the revenue is due to tax revenues
The annual library audit will be conducted shortly.
Measurements such as internet access, computer access, books checked out, etc. are part of the strategic plan and required in the library’s annual report, both of which are published on the website.
In the branch update, the work on the new library building in Walton is progressing and the contractor has projected to be under roof by 9/25/23.
Some policy reviews were conducted, including the library’s credit card policy for employees. They have upped the maximum from $10,000 to $15,000 and have updated what documentation should be included when presenting for payment. Currently there are five cards held by: the business office; collections; IT; facilities; and for branch use. No individual names are on the card; the employees must complete a form as to what is being purchased, where and for how much. If the receipt is missing when presenting for payment, the individual is responsible for payment.
Also reviewed was the Open Records & Management of Records policy, which is reviewed each July. This comprises a guide and form provided by the State Attorney General. Each board member must complete and send in to the Kentucky AG. Also an annual Disclosure of Conflict of Interest Statement must be signed by each board member; the library’s ethics policy was provided to each board member for review before they sign the statement.
The director will be traveling to Frankfort soon to work with Senator Schickel and a House member (with assistance from the Academic Library Association) to introduce an e-material bill next session. The director is also monitoring the UPS strike as it affects their collections, which are delivered by UPS. (Editor’s note: a settlement was reached 7/25/23 and the strike averted.)
The library’s summer reading program currently has 1,853 registered readers and 3,273 children are registered in the Dolly Parton Imagination Library.
Interestingly, library staffers also develop business plans to provide to teachers to meet their curriculum needs.
The Office of the Administrative Courts & the Kentucky Court of Justice will be sending court records from Frankfort, relative to Boone County, to the library’s Archive & History section for storage and public access. Some of these records will be digitized although public access may be delayed while the library indexes these documents.
The Hebron library actually has a small quilting machine which is quite popular. The main library (Burlington) will be getting a larger “long arm” quilting machine and expect it will get lots of use.
There is also a Library of Things project underway where the public can check out physical items. This will be at the Florence branch but no additional details were given at the meeting.